When your catalog is ready, share it as an interactive online link, download it as a high-quality PDF, or embed it on your own website — and control exactly who can see it.
Ways to share
Online link — a live, interactive catalog you can send to anyone.
PDF — download a print-ready PDF.
Embed — place the catalog or Showroom directly on your website.
Control who can see it (privacy levels)
Each catalog has its own privacy level:
Public — anyone can find and view it; submitted to search engines (Google, Bing).
Direct — anyone with the link can view; not submitted to search engines, but still listed alongside your other catalogs on your own site.
Hidden — link only; kept out of search engines and your public catalog list. Use this to keep a catalog away from competitors while still sharing the link with customers.
Password — viewers must enter an access code (Pro plan).
Email — viewers must enter their email to view (Pro plan).
Showrooms offer the same options, with one difference: instead of Hidden, a Showroom can be set fully Closed — visible only to you.
Worried competitors can see everything? Set the catalog to Hidden so it won't appear in search engines or your public listing.
Need to control who can open it? Hidden only keeps a catalog out of search and your public list — the link still opens for anyone who has it. For confidential or dealer-only pricing that must not be downloaded by the wrong people, use Password or Email. Those are the only levels that actually restrict access.
Already showing in Google? Changing the privacy level stops future indexing, but pages Google has already cached can take a few days to drop as it re-crawls — they don't disappear instantly. To remove them faster, submit a removal request in Google Search Console.
Note: after you change privacy or update content, the catalog itself updates within a minute — refresh the page to check. Search engines update on their own slower schedule (see above).
PDF won't open or update?
You can view the catalog online but the PDF says "PDF is not available." A draft (unpublished) catalog only has a downloadable PDF while you're logged in — the public download link isn't created until you publish the catalog. Publish it, or send the viewer your logged-in / preview link.
You just published and it still says "PDF is not available." The print-ready PDF renders a moment after you publish — wait a few seconds, refresh the page, then download again.
You regenerated the PDF but it still shows the old version. Rebuild it from the catalog itself: open it and use View / Download → regenerate, then refresh the page and download again. You don't need Zapier or the API for a normal refresh, and your browser can cache the old file, so a hard refresh (Ctrl/Cmd+Shift+R) helps.
Showrooms have their own Enable PDF download toggle in Showroom settings — separate from a catalog's own PDF.
Set it up
Have an account? Open AI Help in the app (the chat icon — free and instant) for step-by-step help publishing and setting privacy on your own catalogs.
Just exploring? Try it free, or book a quick demo and we'll show you sharing and privacy options.